Faculty Associates and Substitute Teachers

All Faculty Associate and Substitute Teachers are hired through our applicant tracking system, ISU Jobs.

The following documents will need completed and/or submitted to Human Resources in order to hire a Faculty Associate:

Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
Offer Letter
Personal Data Sheet
Form I-9 - Employment Eligibility Verification
- All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
- All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
- The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
- Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
Affirmative Action Search Paperwork
Official Transcripts showing highest degree conferred
- A contingency will be put on the contract if not received
Illinois Teaching Certificate
- No expired or out-of-state certifications accepted
Payroll Forms
- Illinois W-4, Federal W-4, and Direct Deposit Authorization
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
Fingerprint Form and Fingerprint Memo
TB Test Results
- Must be completed no earlier than 90 days before start date
Physical Exam Test Results
- Must be completed no earlier than 90 days before begin date
CANTS 22 DCFS Mandated Reporter Form
Selection Form through ISU Jobs

The following documents will need to be completed an/or submitted to Human Resources in order to hire a non-continuous Coach Faculty Associate:

Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
Personal Data Sheet
Form I-9 - Employment Eligibility Verification
- All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
- All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
- The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
- Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
Affirmative Action Search Paperwork
Payroll Forms
- Illinois W-4, Federal W-4, and Direct Deposit Authorization
Fingerprint Form and Fingerprint Memo
TB Test Results
- Must be completed no earlier than 90 days before start date
Physical Exam Test Results
- Must be completed no earlier than 90 days before begin date
CANTS 22 DCFS Mandated Reporter Form
CPR.AED Certified (if required for position)
Either a valid teaching/substitute certificate or pass the Coaching Essentials Course offered by the IESA/IHSA (if required by position)
Selection Form through ISU Jobs

The following documents will need to be completed an/or submitted to Human Resources in order to hire a Substitute:

Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
Offer Letter
Personal Data Sheet
Form I-9 - Employment Eligibility Verification
- All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
- All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
- The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
- Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
Affirmative Action Search Paperwork
Official Transcripts showing highest degree conferred
- A contingency will be put on the contract if not received
Illinois Teaching Certificate (Illinois Substitute Teacher Certificate or actual teaching certificate)
- No expired or out-of-state certifications accepted
Payroll Forms
- Illinois W-4, Federal W-4, and Direct Deposit Authorization
Fingerprint Form and Fingerprint Memo
CANTS 22 DCFS Mandated Reporter Form
Substitute Teacher Authorization certificate from the Regional Office of Education
- Sealed and opened only by HR
Selection Form through ISU Jobs